The questions you ask prospective portal providers will have a significant impact on the efficiency, effectiveness and security of your board meetings. The right portal will give your administrator the peace of mind they require, reduce the time required to gather materials and offer the highest level of security. Directors with high participation will be able to fully participate in meetings, while providing tools for a smooth workflow between meetings that allow them to focus on governance and strategy.

Select a vendor who is well-known in the industry as a supplier of robust and robust features that can be scaled. They should also offer a logical interface and be able to integrate with your existing systems, and offer a digital signature solution that’s efficient. You should also look at the company’s security certifications (such as CMMI-SW, SOC 2, ISO 27001, or HIPAA) and third-party security audits they have passed.

Additionally, it is essential that your portal is connected to your organization’s existing email system and has built-in integration capabilities for storage solutions for documents. This makes it easy for your company to communicate with its members using regular channels instead of relying upon emails that could be monitored outside of corporate lines.

Find out if the vendor has an efficient customer service that is available all hours of the day. The top portals have a dedicated support staff who will assist with any issues you or your board members may face. They will also be able to provide testimonials and references from other organizations who have used their solutions.

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